BPA annual employees are authorized to work under a "flexi-schedule" (unless a manager has established another form of alternate work schedule to meet work requirements).
Hours of Duty
While BPA authorizes flexible work schedules, the expectation is that employees are responsible for completing their daily 8-hour/40-hours per week work requirement by performing work and/or taking approved leave. Managers are responsible for establishing flexible time bands and to ensure that organizational goals are accomplished most efficiently while fostering a positive work environment.
Hours of Duty Guidance
Personnel Letter 610-5 provides further information and guidance for annual employees regarding tours of duty and authorized work schedules, credit hour ground rules, lunch and rest periods, federal holidays and determination of a holiday in relation to the workweek. (Additional guidance concerning employees covered by a collective bargaining agreement may be found in the respective agreements.) BPA annual employees are authorized to work under a "flexi-schedule" (unless a manager has established another form of alternate work schedule to meet work requirements).
A Flexi-schedule is a type of work schedule that splits the workday into two kinds of time:
Core time - when all employees are required to be present; and
Flexible time - when employees may work different hours provided they complete their basic work requirement.
- Flexible arrival and departure ground rules: Flexible arrival and departure time bands for full-time personnel located in Portland and Vancouver are as follows:
6:00 a.m. to 9:00 a.m. Flexible arrival
9:00 a.m. to 3:00 p.m. Core time with a regular 30-minute lunch
3:00 p.m. to 6:00 p.m. Flexible departure
- Unless an employee’s basic workweek dictates otherwise, or the employee is on approved leave or credit hour use, an employee may not: (a) arrive at work earlier than 6:00 a.m. or later than 9:00 a.m.; or (b) depart from work earlier than 3:00 p.m., or later than 6:00 p.m.
- Flexible arrival and departure time bands for employees outside of Portland and the Vancouver area established by the senior manager with administrative responsibility at the duty station. These time bands must be established in writing, and must fall within the limits established for the Portland/Vancouver area.
- Lunch breaks must be taken between 11:00 a.m. and 1:30 p.m. With prior approval of the manager, an employee may take a lunch period of up to 2-1/2 hours, and the employee would adjust the work schedule accordingly to meet the 8 hour basic work requirement.
Annual employees on a flexi-schedule may, with prior manager approval, elect to earn up to 2 credit hours per day. Full-time employees may earn credit hours on a day-to-day or continuing basis, and are earned in excess of the basic 8 hour work requirement. A maximum of 24 credit hours can be accumulated and carried over from one pay period to the next. Part-time employees may also earn up to 2 credit hours per day on scheduled workdays, in excess of the number of hours scheduled to work. Part-time employees are limited to carrying over a maximum of a quarter of the hours in their bi-weekly work schedule.
Both full-time and part-time employees are responsible to ensure that their credit hour balance does not exceed the maximum amount of hours allowed at the end of the pay period. Credit hours cannot be earned on a non-workday, holiday or during a period of group dismissal. Employees who earn/use credit hours to adjust their weekly work schedule are only authorized to record 8 hours for holiday leave (HL), (or for part-time employees, the amount of hours normally scheduled to work). For further information on earning/using credit hours, please refer to Personnel Letter 610-5.
Official Compressed Work Schedules
If work requirements make a compressed work schedule more suitable for a work group to accomplish a specific activity, such a schedule may be established. A compressed schedule is a type of fixed schedule that establishes the specific days worked and arrival/departure times (e.g., four 10-hour days). A compressed schedule requires the approval by a Tier 1 or equivalent manager, or by any Vice-President, and requires negotiations with the appropriate bargaining units through Labor Relations. A Personnel Letter or Memorandum of Understanding initiated by Labor Relations typically documents an official compressed work schedule. Links to current Personnel Letters addressing compressed work schedules are provided in the Policies section.
Part-time Work Schedule: Employees may request a permanent or limited duration part-time work schedule, at manager’s approval. For a temporary part-time work schedule, a Limited Duration Part-Time Agreement must be completed/approved that establishes the days and hours of duty of 16 to 32 hours per week (for non-students). The established tour of duty is also used for the determination of leave accrual, excused absence, employee paid health insurance premiums, and holiday pay (a part-time employee is not entitled to be paid for a holiday that falls outside their regularly scheduled tour of duty). For complete information on part-time work schedules, please refer to Personnel Letter 340-1.