Contract Status Reporting
Most Fish and Wildlife program contracts are required to report on the progress of their work on either a monthly or quarterly basis. Monthly reports are typically due on the 7th of each month, and should cover the previous month's activities. Quarterly reports are typically due on the 15th of each month, and should cover activities of the previous quarter (the past three months). Beginning October 1, 2005, most Fish and Wildlife Program contractors will submit status reports in Pisces, BPA's fish and wildlife project management software system.
Annual Progress Reports
To see the types of reports used in the Fish and Wildlife Program, see Guidance Documents.
Many work elements have associated standards of measurement that are used when reporting project accomplishments in Pisces. For example, a habitat restoration contract may have a requirement to report how many miles of fence were installed. A hatchery contract may have a requirement to report the number of fish released. These kinds of accomplishments, with quantifiable metrics associated with them, must be reported when contractors mark their work complete via status reporting in Pisces. Many of these metrics, such as the number of fish screens installed or miles of stream bank protected through land acquisition, easement, or lease, are for habitat protection and enhancement actions and are the same ones used by the Pacific Coastal Salmon Recovery Fund (PCSRF; Phase I) and BPA's current BiOp database. BPA also solicited new metric ideas from the region. Metric data is used in different reports outlining the Program's accomplishments. See the current list of the Fish and Wildlife program's metrics by work element (PDF).
BPA collects primary and secondary focal species data for all applicable work elements in Pisces. A primary focal species is the species that the work is designed to benefit. Secondary species may receive incidental or indirect benefit from the work. In some cases, the focal species may be a group of species, such as wildlife, or a subset of a species, such as an ESU (evolutionarily significant unit). This information is collected to help BPA and the region better report on Program accomplishments.
All contractors doing instream work in anadromous fish areas (e.g., surveys, habitat improvements, electrofishing, screwtraps, etc.) are required to report annually, by Feb 15 each year, on lamprey observations or catch, including zero, during the previous calendar year to email@example.com at US Fish and Wildlife Service. A data template is available and includes the following information:
- BPA project
- BPA contract number
- Observation or catch date
- Location (river mile or GPS)
- Species id confidence
- Photo taken
- A "sample taken" field such as genetic sample, fin clip, other biological sampling done
- Sampling technique
- Sampling effort
- Number of ammocoetes (larval stage with undeveloped eyes, found burrowed in substrate)
- Number of macropthalmia (free-swimming juvenile stage with developed eyes) and
- Number of adults. See page 10 of USFWS Best Management Practices to Minimize Adverse Effects to Pacific Lamprey (Entosphenus tridentatus) (BMPs) for life stage pictures.
In order to accurately record Fish and Wildlife program expenses in the appropriate fiscal year, BPA may ask its contractors to report any unbilled expenses prior to the end of the fiscal year (September 30). Cost Share
At the end of each fiscal year, BPA asks Project Sponsors to provide an estimate of the cost share achieved (either cash or in-kind) for their project. Cost share information is entered and submitted via Pisces
. From the Interactive Data and Reports
, you can search for "cost share" to view various cost-share reports.