Energy Smart Reserved Power Program

• Program Application (Word version available here)
• ESRP Incentive Rate Reference Table
• ESRP Measure Reference Guide

• Compressed Air Calculator
• Distribution System (Re-conductor & Transformer) Calculator
• Lighting Calculator
• New Pump Project Information Form
• Variable Frequency Drive (Existing Pump) Calculator
• Variable Frequency Drive (New Construction) Calculator

• 2022 Solicitation webinar presentation
• 2023 Solicitation webinar presentation (coming soon)
• Fact Sheet

• BPA Agricultural Resources
• Natural Resources Conservation Services
• WaterSMART website
• USDA Farm Energy Options

1. How will this solicitation be different from the last solicitation?

Please download a pdf of the FAQ for more details.

2. Does ESRP still offer the same measures at the same incentive rate?

BPA periodically retires measures, updates measure requirements and changes incentives rates. Current versions of the Measure Reference Guide and the ESRP Incentive Rate Reference Table are located underneath Getting Started of the Resources and Tools section of BPA’s ESRP website. These resources are intended to provide a short list of commonly installed measures and do not represent all of BPA’s offerings.

Effective October 1, 2023, the incentive rates for new efficient pumps and variable frequency drives have increased.

3. Can I use the application from last year?

It is recommended that the most current version of the application is completed. A new version of the Program Application is located underneath Getting Started in the Resources and Tools section of BPA’s ESRP website. The latest version of the application indicates which funding cycle the participant is applying for.

4. If the project is selected for FY24 funding but the project actually completes in FY25 will the agreement automatically carryover into the next fiscal year?

No, funding is not automatically carried over from one fiscal year to the next without a contract modification and is subject to budget availability.

5. Can an application represent a multi-year project?

Multi-year projects can be submitted on one application. Multi-year projects are characterized as an energy efficiency project that has distinct and quantifiable energy savings in consecutive funding cycles. The application must indicate which portion of the project will be completed in which funding cycle and estimate the energy savings and incentives for each funding cycle.

6. What is the ESRP Program?

BPA’s Energy Smart Reserved Power (ESRP) Program is an energy efficiency program that directly acquires energy savings from irrigation districts who purchase energy through Reserved Power and federally-owned facilities that consume Station Service energy directly from the grid. In turn, qualified energy efficiency measures may be eligible for financial incentives to offset the cost to implement energy saving capital expenditure projects.  

7. Which types of measures are eligible in this program?

Any measure which saves reserved or station service energy from the Federal Columbia River Power System, or FCRPS, is eligible. Examples include — but are not limited to — upgrading to more efficient irrigation pumps, installing variable frequency drives, canal lining, HVAC improvements and LED lighting upgrades and controls.

8. How much funding is available?

The ESRP Program’s budget is typically between $2M to $2.5M per year, though subject to change. Additionally, the amount is not definite until the end of the open enrollment period.

9. Does BPA provide technical assistance for the ESRP Program?

Yes. The Program provides turnkey technical assistance from project identification to application assistance and will perform measurement and verification analyses. BPA engineers can provide advice and assistance to help you develop an Application. Please email esrp@bpa.gov to request assistance.

10. What is the difference between an Application, Award Letter, Letter of Intent and Agreement?

An Application is submitted by the participant during the Open Enrollment Window or Open Season. The application requires a full description of the project, including its location, energy-efficiency measures to be installed, energy and water savings estimates, other cost savings, project cost estimate, and descriptions of the method(s) used to evaluate energy and water savings.

Applications received before the Open Enrollment and Open Season deadlines may receive an Award Letter issued by BPA once projects have been evaluated, ranked and prioritized. An Award Letter is an incentive offer that secures funds for 45 days until an Agreement is executed. A Letter of Intent is available upon request before an Award Letter is issued. Letters of Intent are intended to provide documentation to third-parties that the project is in the process of being evaluated and is under consideration for funding.  

An Agreement is a legal document that is signed by both parties, which outlines the terms and conditions of the project’s incentive. The agreement will specify the maximum amount of funding, deadlines for the milestone and final reports, and Measurement and Verification Plan.

11. What is a Measurement and Verification (M&V) Plan?

An M&V Plan is a statement of how the energy (and water) savings will be measured and verified by taking into account the project’s baseline and proposed energy-efficient measures. Since a project may have multiple measures the plan may have distinct components to calculate savings for each measure. This plan serves as the basis for BPA's incentive payment. BPA engineers can help you develop an M&V plan that works for your project. The final plan that’s accepted by BPA will be outlined in the agreement may be different from what was specified in the original application.

12. What are Milestone and Final Reports?

The Milestone Report will indicate the status of the project and provide an estimated project completion date.  Requirements for this report are outlined in the agreement. There is not a standardized template for Milestone Reports.

The Final Report is submitted upon project completion. The report is a bundle of documents and typically includes copies of the final invoices, installation costs, equipment specifications, technical performance documentation and photos. Requirements for this report are outlined in the agreement and must be received by the terms of the contract.

13. How do I apply?

Follow the steps outlined in Getting Started, found on the Energy Smart Reserved Power website.  Submit the Application Package to esrp@bpa.gov on or before the deadline. The Application Package includes a completed and signed ESRP Program Incentive Application (Word version available here) and a proposal/bid for the proposed project.

14. Can I submit an application without a proposal/bid?

Yes, a proposal/bid may be requested as part of the project selection process. Not all application submittals require a proposal/bid. If a proposal/bid was requested and documentation cannot be provided, priority may be given to projects with a complete Application Package.

15. When is the application deadline?

Application Packages must be received by the Open Season deadline. Projects submitted by federally-charted irrigation districts during the Open Enrollment Window will be given first priority of the available budget through a competitive evaluation-ranking process. BPA Transmission facilities and/or dams and hatcheries operated by the USACE and USBR are eligible to apply during the Open Enrollment window but will not prioritized until awards are accepted.

The Open Season period ends no later than April 30 of the funding cycle year. Application Packages received during the open season will be awarded on a first-come, first-serve basis. Open season will close once all funds have been exhausted.

 *BPA’s fiscal year is October 1 through September 30.

16. How do I submit multiple projects?

Applicants are encouraged to bundle related measures onto one Application; therefore, Applications with multiple measures will be evaluated as a single project. For example, an irrigation system improvement project that changes the water source may have a measure to reduce system lift in addition to energy efficient pumps and VFDs. Whereas, a piping project and a LED lighting project should be submitted as two different Applications. Each Application is evaluated independently as a project and subject to a $500,000 annual cap. The total cost-effectiveness ($/kWh saved) for each application is critical; projects with a higher cost per kWh (energy and water savings) achieved may make your application less competitive.

17. How much funding can I receive?

It varies on the energy efficiency measure type(s) and the total project cost. The Project Financials section of the application assists with determining how much funding is available for your project. This section is broken out into two parts.  The first part estimates the incentive based on savings; whereas, the second part takes into account project costs and additional funding. ESRP incentives are capped at the lesser of:

• The total calculated incentive using incentive rates from the Incentive Rate Reference Table (Estimated Incentive Calculator – Sum of Column G)

• The total of all project costs (Estimated Incentive Calculator – Sum of Column J)

Additionally, ESRP incentives are capped at $500,000 annually per project for each participant. Applications may represent multiple energy efficiency projects, therefore, an application may request more funds than the $500,000 project cap.  

18. Can Program funds be used to match other incentives, rebates, or grants?

Yes, projects may receive funding from outside sources from both federal and non-federal entities.  These outside funds, plus BPA ESRP Program funding, must be less than or equal to the total incremental or net project cost. The Project Financials section of the application provides guidance on how to report other monies. Column I (Part II) requires applicants to report outside monies for each measure. 

Applications received prior to application deadlines for other programs may be eligible to receive a Letter of Intent to award funding, which can be used for matching other programs. If other monies are awarded in addition to ESRP Program funding after an agreement is signed, a modification to the ESRP agreement may occur when it impacts the estimated incentive value.

19. What are allowable project costs?

Project costs include any required engineering and environmental studies, in-house labor, materials, contracted work, and other charges associated with the project. These costs are captured for each measure in Column H of Part II. BPA understands that project costs will differ and the ESRP Incentive Application requires applicants to identify the Resource Opportunity Type (Column B of Part I). The total or entire cost of the project associated with the energy-efficiency measures is included in retrofit projects; whereas, costs incremental over standard construction costs are included in new construction or major renovation projects. Please refer to the Measure Reference Guide for additional guidance.

Successful applicants will receive an Award Letter outlining the amount of eligible incentives within 4 to 6 weeks after the Open Enrollment window deadline.

22. What is the term of an Agreement?

23. When can projects be started?

Projects can be started at any time without prior BPA approval, but BPA strongly recommends engagement with the ESRP Program staff before project kickoff of any projects that may qualify for an ESRP Program incentive. Early engagement will ensure the potential project meets the criteria for program participation and includes a successful savings M&V plan can be implemented.

24. When do projects need to be completed?

Final reports are due by the end of the fiscal year or September 30. Through special approval, projects may be extended beyond the fiscal year in which the Agreement is executed; however, the incentive funding is subject to availability and program requirements at the time of completion and verification.

25. When will I be paid?